Counts can't be edited by hand. Stock goes up through Receive Parts and comes down through checkouts, work orders, Write Off or a Cycle Count.
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Received a customer's part into shop stock by mistake? Move it to their customer inventory here.
BSA stock is decremented and a customer record is created - fully audited.
International Shipping (Commercial Invoice)
Only used when this part ships on an invoice to a non-USA customer.
HS code is the harmonized tariff code (6-10 digits); COO is the country
of manufacture.
Pulling this part to a WO auto-adds a disposal-fee line. Removable on the invoice. Use for tires & batteries - NOT for wheel assemblies.
leave blank for default $65
Using this part on a WO creates a core-return obligation for the tech. The removed core must come back with a Green Repairable tag.
Read-only here. On a serial-tracked part each unit carries its own serial, so change it on the unit: close this, open the ⌃ chevron on the part’s row, then Edit unit. Correcting what was keyed at receiving is done in the Receiving Log.
Lot #
Location
Qty
Cond
Expiration
Correct a wrong PN across stock, receipts and history (asks for a reason, audited).
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Check Out Part
Checks out units into your possession. Stock counts don't drop yet - they decrement when you scan onto a work order. Return whatever you don't end up using on the My Checkouts page.
Parts room: pick the tech these parts are going to (e.g. at PBI). Leave blank to check out to yourself.
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Lot-tracked part. Pick the lot you're physically pulling.
If you already know the WO. Otherwise just scan onto a WO later - it'll auto-close.
Adjust Inventory
Pick the location whose stock you're updating, enter the new on-hand count, and confirm.
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This part is serialized - its stock follows the individual units, so counts can't
be set per-location here. Pick the unit and where it's going; the unit and the
location counts move together.
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Print Stickers
Search for a bin to print all of its labels
Pick a bin and every part stored in it prints one label. Serialized/lot parts print one label per unit.
Merge Part Numbers
Combine a duplicate into the part you want to keep
This cannot be undone. Stock is summed per location; bins, lots, receipts and checkouts move to the kept part; the duplicate is deleted. Issued invoices and POs keep their original part number.
Move Stock Between Bins
Move units from one shelf to another at this location.
The quantity on hand here does not change - only where it sits.
Any bin at this location - the list opens when you click in and narrows as you type.
Bins at -
List each bin and how many units sit in it. The bins must add up to what is on hand at this location - splitting moves stock between shelves, it cannot change the count.
Total across bins0
Holding Queue
Received stock waiting to be moved to a permanent location.
While it sits here it is not counted as shop stock and cycle counts skip it.
Holding bins ▸
✓ Nothing waiting. No stock is currently sitting in a holding bin.
No holding bins are set up yet. Designate a bin as a holding bin (Parts Manager → Holding Bins) to start using this.
Tip: separate fields with " · " to keep the labeled view above.
Import Grant Inventory Sheet
Drop in the BSA STOCK spreadsheet to load or refresh stock.
Condition Only Update does not create parts, does not create stock, and does not change quantities.
For matched bins, the spreadsheet will replace the condition split for that bin.
Inventory Excel Import
Upload a parts sheet (CSV), preview it, then choose the destination location.
Accepted headers: Part Number, Description, Quantity, Unit Cost, Bin, Condition. Export Excel as CSV.
Stock Drift Audit
Read-only. Finds where location, bin, and condition-bucket quantities disagree. Nothing is changed.
