CRS #, Address & Contact — used on every invoice, WO print, and logbook entry
Legal & Certification
Required on RTS / LBE stamps
Shown in the header and on all printouts.
Full legal name as it appears on invoices.
FAA Certified Repair Station number.
Required on commercial invoices for international customers. Leave blank if you only sell domestically.
Used on WO / INV / PO / LBE numbers.
Contact & Address
Stamped on invoices, quotes, POs, and logbook entries
Full mailing/billing address. Line breaks preserved on printouts.
Outbound Email Routing
Controls how invoice emails flow — replies and internal copies
When a customer replies to an invoice, the reply lands here instead of at the From address. Leave blank to use the shop Email above.
A copy of every outbound invoice goes here. Typically your internal AR inbox. Comma-separated for multiple.
Work Authorization
Document the customer signs before work begins — printable from each work order
Printed in the Work Authorization header alongside Phone.
Each block separated by a blank line becomes one paragraph in the printout. Update freely — changes apply to every new Work Auth printed from this point forward.
ADP Payroll Integration
Lets the timeclock generate an ADP Workforce Now Paydata Grid CSV for direct import
Found at the top-left of your ADP Workforce Now home page. Each mechanic also needs their ADP File # set in Admin → Edit User for the export to include them.
GL Default Mappings — QuickBooks export routing
Every invoice line, PO line, payment, and bill auto-tags a GL code based on its type. Owner sets the defaults once; staff don't have to think about coding day to day.
Income (Invoice Line Defaults)
COGS (PO Line Defaults)
System Accounts (auto-applied)
Chart of Accounts (GL Codes)
Add custom codes or archive ones you don't use. Seeded with your existing Big Sky chart.
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Default RTS Statement
Auto-fills the Return to Service block on every LBE when the customer and WO don't have their own override
Hierarchy when an LBE is generated: per-LBE override › WO RTS › customer profile RTS › this shop default › built-in boilerplate. Leave blank to fall through to the boilerplate.
Wire / Check Payment Instructions
Shown to customers on the pay page when they click "Wire Transfer or Check"
Line breaks are preserved. Customer sees this verbatim. Leave blank to hide the "Wire Transfer or Check" option on the pay page.
Billing Defaults
Applied to new Work Orders & Quotes when the customer has no custom rate
Used whenever a WO is created for a customer without a "Labor Rate" / "Scheduled Rate" / "Unscheduled Rate" set.
Optional. Override per-customer on the customer record.
Used for the auto-added Travel line item when a WO is created at an off-base airport (PBI/PIE/MLB are home bases). Leave 0 to fall back to the default labor rate.
Online Payments (Stripe Connect)
Lets customers pay invoices by card or ACH — money goes to your shop's bank
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Looking up your Stripe Connect account.
Once connected, an Online Pay link will appear on every invoice. Stripe charges its standard processing fees; Big Sky Aviation adds no platform fee.
Big Sky Aviation Parts (Wholesale)
Grant's wholesale brand sold on eBay / partsbase. Has its own bank, Stripe Connect account, and invoice numbering. Grant parts users pick "BSA in-house" or "Big Sky Aviation Parts" on each Parts Sale.
Appears on BSAP invoices and COCs for wholesale sales. Leave blank to fall back to the shop address.
Checking…
Looking up the BSAP Stripe Connect account.
BSAP wholesale invoices number as BSAP-YYYY-NNNN and route to this Stripe account. The main Stripe Connect above continues to handle all BSA maintenance work + in-house parts sales.
Storage Usage
Total file storage used across documents, photos, RTS packages, and tool attachments.
